How to Have Effective Team Meetings

2313-Inc-Team-Meeting

Flickr CC via tifotter

Some days, meetings can get away from us. What we thought would be a 30-minute meeting turns into 2 hours. Meetings can be a big time waster if they aren’t done efficiently.

Some meetings can simply be done through email, while some are actually pretty important. The first step in having effective meetings is figuring this out. If team members aren’t brainstorming and are simply sharing ideas, complete the sharing process through email. However, if team members want input and/or to discuss these ideas, have the meeting instead.

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Once it has been decided that a meeting is essential, follow these steps beforehand to have a quick and effective meeting:

Create an Agenda

This will ensure you don’t get too off track and will remember everything that needs to be discussed during the meeting. Send this around to everyone involved beforehand, as well as a general timeline that you expect to meet.

Make Sure Everyone is Prepared

If team members need to read over a document beforehand to understand something that will be discussed, make sure they know this. If they need to prepare something, make sure that gets done as well. Meetings can become pointless if some people don’t have the information they need or are unable to answer questions.

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Create a Meeting Follow-Up Plan

Too often people agree to something in a meeting and then completely forget about it. Sending out a roundup following the meeting that recaps who is doing what by when and a quick overview of what was discussed will ensure everyone gets their job done.

Ask for Feedback

Maybe your employees have an idea that will make meetings more effective. Ask for feedback and try implementing it when possible. Ask questions such as:

  • Do you feel our meetings are productive?
  • If not, what could we do to change that?
  • Is there anything we could stop or start doing to make them more effective?
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