At 2313 Inc., we value individuals that know how to communicate well. Learn more about the values and mission of 2313 Inc. here: http://www.2313inc.com/2313incstory/2313inc-values-and-mission/
Good communication is the lifeblood of every successful business. Not only is it important to communicate well with your customers, it’s just as important to communicate well with your team members. If your team isn’t communicating well, they’re not working well together, and that can lead to problems with customer acquisition and retention.
Here are some easy ways to improve communication with your team:
A great way to lay the foundation for successful communication is to build rapport in your team. Try taking everyone out for lunch, and tell them there’s just one rule: no discussion of anything related to work. A casual meal in which you’re talking about things you do outside the office is a great icebreaker and helps to open the lines of communication within and between teams.
Every employee has their own way of perceiving and internalizing information. Knowing how your employees like to receive information—through email, a messenger service, an internal e-newsletter, or face to face—can help you create a better plan for regular communication. Your staff will also appreciate that you’re making the effort to maximize their productivity and understanding.
2313 Inc. was named as a best and brightest company to work for in 2017! Check out the press release on PR NewsWire.
Reach Out to Shy Employees
Not everyone is gregarious and extroverted, and that’s not a bad thing. Take the time to reach out to your quieter team members and show a genuine interest in them and their work. Be ready for your outreach to take a while before it achieves results; people don’t become shy overnight, so their shyness isn’t going to disappear overnight, either.
Make People’s Roles Clear from the Start
Communication can break down pretty quickly if team members don’t understand what their role is. Keep workflows transparent, make sure each team member understands how they contribute to the success of the project or the company, and be sure they know what channels the project has to go through for approval and completion.
Have One-on-Ones with Your Team Members
A weekly 10-minute check-in with your direct reports can make a world of difference. The check-in will give and your team members a chance to discuss issues and ask questions that may be better addressed outside a group setting. It can also provide a way to bring up performance or attendance concerns before they reach a crisis point.
Explain the Reason for the Ask
It may seem silly, but it’s quite possible that a team member may not know why you’re asking them to do something. Instead of assigning a task with no context, help your team member to understand the value and significance of the task you’ve asked them to do. Not only will it help the person to feel like that they’re doing something important, it will go a long way to helping them understand their role in the company.
Offer Constructive Feedback
Focus on the behavior rather than the person’s character. For example, if you see that a team member is frustrated or struggling, give them some tips on how they can meet their goals and ask what you can do to help. And, of course, allow your team member to share their thoughts and be a part of the solution to any problems you may be facing.
Effective communication lays a foundation for success, both for your company and for individual team members. It can be time-consuming to establish or improve communication, but it’s worth the effort. If you put in the work, you’re bound to reap the rewards.
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